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Request for Proposals (RFP)
Two-Day Conference on "Human Rights as a Foundation for Sustainable Peace"
The Centre for Peace and Development Initiatives (CPDI) invites proposals from qualified service
providers to organize a two-day conference on "Human Rights as a Foundation for Sustainable
Peace" at Shah Abdul Latif University (SALU), Khairpur.
Event Details:
• Event Dates: December 19-20, 2024
• Event Time: 09:00 am - 5:30 pm
• Venue: Student Society Centre, SALU, Khairpur
Scope of Services:
Service providers are requested to submit proposals for the following items and services:
Sr.
No.
Description Quantity Remarks
1 Tea Service (Day 1 - Morning) 220
Morning tea with biscuits for participants
on day 1.
2 Tea Service (Day 1 - Evening) 200 Evening tea with biscuits on day 1.
3 Lunch Boxes (Day 1) 250 For participants on day 1.
4 Water Bottles (Day 1) 300 For participants on day 1.
5 Tea Service (Day 2 - Morning) 150
Morning tea with biscuits for participants
on day 2.
6 Lunch Boxes (Day 2) 200 For participants on day 2.
7 Water Bottles (Day 2) 200 For participants on day 2.
8 Sound System 3
Includes 3 SP4 speakers and 6 microphones
on both days.
9 Center Tables with Table Mics 4 For panel discussions on both days.
Sr.
No.
Description Quantity Remarks
10
Sofa Seats for Panel Discussion
on the Stage
8
Sofa chairs for stage seating for panelists on
both days
11 Tables 4
Standard size tables for tea arrangements
on both days.
12 LED Screen (SMD, 10x10 ft) 1
To be installed in the main hall on both
days.
Proposal Submission Requirements:
Interested vendors must submit their proposals including the following:
1. Detailed cost breakdown for each item/service. Cost of different menus for lunch boxes
can be mentioned.
2. Tax registration certificate (if any).
3. Company profile.
4. Delivery and installation cost (if applicable).
5. The supplier will be selected through a competitive bid process and samples pictures will
be asked for the perusal.
6. Quotations through email will not be accepted.
7. All government applicable taxes will be deducted from the payment, kindly mention the
GST(If applicable)separately in the quotation.
8. The quotation must be provided with the complete required specification.
9. The quotation shall be valid for 30 working days after receipt.
Note: CPDI will initially release the base payment of goods after satisfactory delivery and will
withhold the GST amount(if applicable) till the receipt of tax exemption certificate to be received
from the tax authorities. The remaining amount of invoice (GST amount) will be settled in case
the GST Exemption Certificate is not received in the stipulated time period-. The tentative time
for the said exemption process will take up to 90 days.
Submission Deadline:
Proposals must be submitted no later than December 4, 2024.
Submission Address:
Proposals must be submitted to:
Centre for Peace and Development Initiatives (CPDI)
House 55, Street 690, G.13/3, Islamabad.
Evaluation Criteria:
Bids will be evaluated based on cost, quality, compliance with specifications, and vendor
experience. CPDI reserves the right to accept or reject any bid without assigning any reason.
For further inquiries, please contact 0313-5848977.